Waiting for checks in the mail or manually following up on unpaid invoices wastes valuable time. You need a faster, more efficient way to bill customers and receive payments without unnecessary delays. An electronic invoicing tool allows you to send digital invoices directly to customers. This makes it easier for them to review, process, and settle payments promptly.

Maya Invoice Payments is the perfect tool for any startup or small business looking to settle invoice payment online. The solution provides fully customizable invoice templates, which you can then send via email or any instant messaging platform. Customers are also free to settle their bills through their preferred method, as Maya Invoice Payments accepts credit and debit cards, QR Ph, and e-wallet payments.

Confusion over deadlines, accepted payment methods, or late fees often leads to unnecessary delays. Customers who aren’t fully aware of your terms upfront may assume they have more time than they actually do—or worse, they might not prioritize your invoice at all. The best way to avoid disputes is to clearly outline your payment terms in contracts, invoices, and initial agreements. Define due dates, acceptable payment methods, and any late fees or penalties in writing so that customers know exactly what to expect. The more transparent your terms, the easier it is to hold clients accountable.

Even well-intentioned customers sometimes forget about due dates, especially if they manage multiple accounts or have a long list of pending bills. A polite nudge can be all you need to prevent your invoice from getting buried under a pile of other obligations. Send reminders before, on, and after the due date to keep your invoice top of mind. These can be as simple as a follow-up email, a text message, or a quick phone call. While automated reminders can help reduce manual effort on your end, personalized messages, especially for high-value clients, often yield better responses.

Clients with multiple invoices to settle will likely prioritize the ones that offer them the most benefit—or the least financial strain. You can encourage customers to place your invoice higher on their list by offering small incentives for paying early or on time. For instance, consider providing a small discount for payments made before the due date or offering perks like loyalty points or future service credits. These incentives improve cash flow while also building goodwill. Just ensure that the rewards are sustainable and don’t significantly cut into your profit margins.

Late payments can become an especially thorny problem if your business relies on repeat transactions. Instead of chasing payments every billing cycle, set up a recurring payment option to simplify the process for both you and your customers. Subscription-based services, membership fees, and ongoing contracts all benefit from automated recurring payments. With this system in place, clients don’t have to remember to make a payment each time—it happens automatically, reducing missed deadlines and administrative hassles in the process.

It can be risky to depend solely on full payments after completing a project, as you may find yourself left in the lurch if clients delay or default. Instead, consider breaking payments into structured phases so that you receive at least partial compensation before completing a service or delivering a product. An initial deposit, milestone-based payments, or staggered billing can all give you greater security, particularly for high-value projects. This minimizes risk and sets the expectation that your customers should make their payments on time throughout the engagement. Since they’ll have already made a partial payment, they’ll also be more likely to follow through with the full amount.

While clear policies and automated solutions play a role in on-time payments, strong relationships remain one of the most effective deterrents against chronic late payers. When your customers feel you value and respect them, they’re more likely to repay that respect in kind by paying promptly. Maintain open communication and keep up a high standard of service to encourage clients to prioritize your payments. When a customer is struggling to meet a deadline, discussing a reasonable solution—rather than immediately imposing penalties—can strengthen long-term trust and loyalty.

We at Maya Business believe that startups and smaller businesses deserve access to tech solutions that can help them operate as efficiently as any big-name enterprise. Sign up for Maya Business today, and we’ll provide you with top-of-the-line disbursement, payment, and business banking solutions that will make financial management a walk in the park for your company.

A Maya Business account lets you open a Maya Business Deposit account and use it as your settlement account. With an industry-leading 2.5% per annum interest rate, you’ll earn PHP 25,000 in interest per year on a PHP 1 million deposit. The best part is you get to send money to your partners and suppliers for free via InstaPay and PESONet, which means more savings in the bank and fewer fees to worry about.

A Maya Business account also qualifies you for a no-collateral Maya Flexi Loan offer of up to PHP 2 million in just 3 months, an ideal funding source for any growth opportunities you’d like to chase. Just use Maya as your primary processor for all wallet and card payments. The more you use our solutions, the better the loan offer will be. 

Sign up with Maya Business today and enjoy all the advantages of enterprise-grade fintech solutions!